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Corporate Events Planner I - 3DJTF in Buffalo, NY at M&T Bank

Date Posted: 7/17/2018

Job Snapshot

Job Description

Basic Function:
Facilitates the strategic meetings management process (SMMP) for internal clients through site selection & analysis, supplier negotiations and contract management of event and travel resources. Serves as liaison between internal clients/employees and external suppliers to ensure travel and event needs are met in the most cost-effective manner.  Supports all levels of the organization up to and including Senior Management. Provides onsite event coordinating logistics as required.

Job Responsibilities:
Respond to requests for travel and/or event assistance for internal clients seeking accommodations for group travel and/or lodging of 10 or more people; or offsite event space for groups of 20-or more. Attendee focus is internal M&T employees.
Submit RFPs to event/travel suppliers and conduct sourcing negotiations; Formulate proposals and cost analysis of event/travel options for requested space.
Finalize event contracts with travel and meeting suppliers; obtaining proper signatures as defined by M&T
Track and reconcile event and travel spend for contracted events; Process invoices for events and travel related expenses
Onsite event assistance as required
Supports team leaders with event and travel planning for Executive level meetings and events; including but not limited to Board of Director's and Executive Mgmt. Committee events.
Participate in industry related events as required
Conduct site visits and inspections of venues as required to ensure suitability for internal customers needs
Promote an environment that supports diversity and reflects the M&T Bank brand.
Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
Complete other relatable duties as assigned

Minimum Qualifications Required:
Bachelor's degree or in lieu of a Bachelor's degree, a combined minimum of 4 years' high education and/or work experience
Experience working with multiple business lines
Work processing and spreadsheet software
Experience managing multiple tasks and prioritizing among assignments
Ability to work independently and as an effective team player
Domestic travel ranging from 10-25% required
Strong organization skills and attention to detail
Knowledge of standard hotel/venue contract management

Preferred Qualifications:
Bachelor’s degree in hospitality/travel industry or related field (i.e. Business Administration, Marketing, Communications, Public Relations, etc.)
Previous event/meeting planning experience
Awareness of Strategic Meetings Management Program (SMMP) processes
Awareness of marketing and event technology software
Member of industry association (e.g. MPI, GBTA, FICP)
Project Management experience

ABOUT M&T:

At M&T, we strive to be the best place our employees ever work, the best bank our customers ever do business with and the best investment our shareholders ever make. So when looking to advance your career, look to M&T. As a top 20 US bank holding company and one of the best performing regional banks in the country, we offer a wide range of performance based career development opportunities for talented professionals. And through our longstanding tradition of careful, conservative and consistent management and a strong commitment to the communities we serve, we continue to grow with a focus on the future.

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer.
M&T Bank Corporation does not sponsor individuals for the purpose of obtaining H-1 Visas.
M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.