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Executive Administrative Assistant - 3DIIG in Washington, DC at M&T Bank

Date Posted: 5/15/2018

Job Snapshot

Job Description

M&T Insurance Agency, Inc., is the wholly owned property and casualty insurance subsidiary of M&T Bank. M&T Insurance Agency is licensed in nearly all fifty states and represents clients at the local, regional, national and international levels.
M&T Insurance Agency offers a unique combination of innovative products and services to meet the rapidly changing needs of our clients. We have relationships with some of the largest insurance companies in the world, which gives us access to a wide range of coverages.
Our business units serve a wide range of industries, including manufacturing, retail, service, construction, environmental, real estate, transportation, non-profit, healthcare, technology, telecommunications, and energy. We specialize in Commercial, Personal, Surety & Executive Protection, and Group Benefits.
M&T Insurance Agency is headquartered in Buffalo, NY, where the company was founded in 1955. The agency maintains six offices throughout the Northeastern United States and the Mid-Atlantic.
Executive Administrative Assistant to the President of MTIA
Washington, D.C.

Basic Function:
Responsible for performing high-level administrative/project oriented assignments for departmental executives, relieving management of day-to-day operations and ensuring smooth functioning of department.

Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to departmental executives. Administer programs, projects, and assignments specific to department. Prepare correspondence, reports, and data tables of an advanced nature. Compose memos and other types of correspondence for departmental executives. Perform project-oriented assignments for department to include researching data, compiling information, and prepare formal results on results and recommendations. Receive and screen visitors and phone calls; resolve issues as appropriate or relay messages / notify manager. Prepare and maintain budget for department. Compile data into submission format for executive; monitor budget and report variances to executive. Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc. Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner. Schedule appointments and maintain calendar for managers. Coordinates all travel arrangements and prepare business itineraries. Serve as liaison between senior management and Bank personnel, respond to questions and/or issues on organizational and departmental matters. Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department. May supervise or coordinate the workload for clerical/secretarial staff, planning and organizing daily workflow, as well as performance appraisals input, hiring and termination. Incumbent works under general supervision. Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department. Contacts are generally both internal and external.

Minimum Qualifications:
Bachelor's degree or equivalent in work experience.
Four years' progressive administrative experience.
Two  years demonstrated work leadership experience.
Strong administrative/project ability.
Ability to use independent judgment, discretion and maintain confidentiality on Bank matters.
Strong attention to detail.
Ability to communicate effectively and professionally with all levels of personnel. Strong knowledge of Bank's organization, policies and procedures.
Advanced Excel and PowerPoint skills
Ideal Qualifications:
Ability to work independently
Aptitude for complex tasks
Problem Solver
About M&T:
At M&T, we strive to be the best place our employees ever work, the best bank our customers ever do business with and the best investment our shareholders ever make. So when looking to advance your career, look to M&T.  As a top 20 US bank holding company and one of the best performing regional banks in the country, we offer a wide range of performance based career development opportunities for talented professionals. And through our longstanding tradition of careful, conservative and consistent management and a strong commitment to the communities we serve, we continue to grow with a focus on the future.

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer.
M&T Bank Corporation does not sponsor individuals for the purpose of obtaining H-1 Visas.
M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.